HOST YOUR OWN EVENT

Supporting families in your own creative way

Ronald McDonald House Charities® of Oregon and Southwest Washington is grateful to the many people and organizations who wish to organize events to support our mission. Please consider our guidelines before submitting an event proposal form.

Click here to see guidelines

  1. A Third Party Fundraising Event Proposal must be completed and returned to RMHC staff.
  2. Approval by RMHC must be obtained before you advertise or hold your event.
  3. The use of the RMHC logo, name and images can be request and shall undergo approval. References made to RMHC in promotional materials for the event should refer to “Ronald McDonald House Charities® of Oregon and Southwest Washington.”
  4. Ronald McDonald House Charities must approve all promotional materials, including by not limited to advertising, letters, brochures, flyers and press releases prior to production or distribution.
  5. Third party events are not sponsored by RMHC. Promotions for the event should reflect RMHC as a beneficiary and not the organizer of the event.
  6. The event organizers are responsible for obtaining any necessary permits and clearances required by local and state government and complying with all applicable laws.
  7. Event organizers are to obtain their own personal liability insurance to cover the event.
  8. Event organizers are responsible for maintaining accounting for the event.
  9. Ronald McDonald House Charities is not financially liable for any costs or expenses incurred from the third party event.
  10. Within 30 days following the event organizers should submit funds, payable to RMHC, and appropriate documentation from individuals and/or businesses regarding their financial donations.
  11. RMHC cannot guarantee staff members or volunteers to assist in the event.
  12. RMHC is unable to provide assistance in soliciting donations, handling of mailings, attending committee meetings, recruiting attendees, collecting monies or provide access to donor lists or contacts.

Click here to see frequently asked questions

“What is a Third‐Party Fundraising Event?”

A third-party event is a fundraising activity performed by a group or individual, where the RMHC organization has no fiduciary responsibilities and little or no staff involvement. It is planned and executed by an event organizer, or a person, group, or organization who is independent of RMHC.

“Why should I have a Third-Party Fundraiser for Ronald McDonald House Charities?”

Ronald McDonald House Charities of Oregon and Southwest Washington provides a “home away from home” for families with seriously ill children, and supports initiatives to improve pediatric health. RMHC provides a “loving home away from home” at no cost to keep families close while their child receives care. We are able to offer our services because of the generosity of local donors, families and community partners. Your donation matters!

“I want to organize a fundraiser for RMHC but am not sure what to do.”

Listed below are some ideas of the many ways that you can help raise funds and awareness of RMHC of Oregon and Southwest Washington. This list is merely an example, let your creativity guide you!

  • Collect Donations: Set out our RMHC branded collection boxes next to cash registers, and in your local businesses to encourage your customers to help you support RMHC.
  • Host a fundraiser: Host a benefit birthday party, throw a bake sale, a sporting event or donate a percentage of a designated event’s profits. Be creative and organize an activity that is personal to you!
  • Designate the Ronald McDonald House Charities as the beneficiary for your event: If your business or organization hosts an annual event that generates funds, consider donating a portion of the proceeds.

“I want to host a fundraiser, what are my next steps?”

Submit an Event Proposal Form on our webpage or contact our Community Engagement Manager, Lily McFadden, by email at lily.mcfadden@rmhcoregon.org, or by fax, 971-230-6720. Once your event has been officially approved, you can start promoting your event!

“What can the Ronald McDonald House Charities do to help with my fundraiser?”

RMHC is appreciative of the organizers who manage third-party fundraising events but is limited in the amount of resources and assistance it can provide.

RMHC may be able to provide:

  • Advice and suggestions on event planning
  • RMHC marketing materials such as the RMHC name, logo, images, event banners, display materials and donation envelopes
  • Promotion to the RMHC community through the RMHC website, Facebook, Twitter, and our internal communication
  • Tax receipts for contributions made payable and submitted to RMHC
  • The event organizer is responsible for all aspects of the event including:
  • Printing of all materials
  • Underwriting of event related costs
  • Unique marketing materials created to publicize the event
  • Working and managing the actual event

 

Event Proposal Form


ON BEHALF OF THE SPONSORING ORGANIZATION, I AGREE TO UPHOLD TO THE STANDARDS ESTABLISHED BY RMHC; AND OBTAIN APPROVAL FROM RMHC OF ANY AND ALL PROMOTIONAL MATERIAL FOR THIS EVENT INCLUDING LOGOS, PHOTOGRAPHS AND PRESS RELEASE INFORMATION.

SPONSORING ORGANIZATION FURTHER AGREES THAT RMHC WILL RECEIVE ALL NET FUNDS FROM EVENT WITHIN 30 DAYS OF EVENT DATE.